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Sponsorship Opportunities

Our sponsorship opportunities enhance your visibility, connect you with key decision-makers, and showcase your commitment to advancing health information.

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MLA ‘26

We are thrilled to invite you to MLA ’26 in Milwaukee, WI, from May 19-22, 2026. More than just a conference, MLA ’26 celebrates innovation and growth. Join thought leaders and professionals to set new standards in the health sciences information field.  

Sponsorship Levels 

As a sponsor at MLA ’26, you’ll be showing your support for medical librarians, health information professionals, and MLA members. 
 

All sponsorship options are sold on a first-come, first-served basis, so don’t delay in securing your sponsorship package. Remember that our sponsorship levels are just a starting point; you can build a custom program that best fits your organization’s needs. 

Sponsored Events & Elevated Recognition 

Make a lasting impression! MLA ’26 Sponsored Events and Elevated Recognition opportunities offer multiple ways to raise your visibility to over 900 attendees—and ensure they remember you. 

  • Sponsor Wi-Fi access throughout the conference space, excluding the exhibit floor. Wi-Fi instructions/password provided to attendees with sponsor’s logo (online and onsite).

    Sponsor Deliverables:

    • Logo and link included in promotional material before, during, and after the event.  

    • Signage onsite with logo directing attendees how to login to the event wifi 

    • Inclusion in onsite sponsor signage 

    • Official Program recognition
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    image of wifi router
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    Sponsor the Future of Medical Library Excellence! This conference will feature a series of content tracks designed to address the most pressing issues and advancements in the field of medical librarianship. By sponsoring one of our content tracks, you will have the unique opportunity to align your brand with thought leadership and innovation in the medical library community. 

    Sample Content Tracks from previous years:

    Data Services and Management: Explore the latest trends and best practices in managing and utilizing data to enhance medical research and patient care. 
     

    Health Equity, Inclusion, and Accessibility: Join the conversation on promoting equitable access to health information and services for all communities.
     

    Community Building and Belonging: Support initiatives that foster a sense of community and belonging among medical library professionals and the populations they serve.

    As a sponsor, your organization will gain unparalleled visibility and recognition among a diverse audience of medical librarians, researchers, and healthcare professionals. Your brand will be prominently featured in our promotional materials, on-site signage, and digital platforms, ensuring maximum exposure and engagement. Don't miss this opportunity to showcase your commitment to advancing medical librarianship and making a meaningful impact on the future of healthcare. 
     

    Sponsor Deliverables:

    • Recognition as “Sponsored by…” with accompanying logo on the agenda under each session within the sponsored track – print and digital versions 

    • Logo and link included in promotional material before, during, and after the event 

    • Inclusion in onsite sponsor signage 

    • Official Program recognition 

    • Push notifications directing attendees to sessions in the sponsored track. 

    • Opportunity for sponsor-supplied pop-up banners to be placed in the session room. 

    • MLA-provided sponsor signage located outside each session room of the sponsored track. 

    • A table provided by MLA in or near the session room for distribution of sponsor literature and giveaways. 

    • Sponsor may address attendees prior to sessions and introduce speakers. 

    • Sponsor floor cling positioned in front of the sponsor’s booth in the expo hall. 

    • Opportunity to nominate a panel member – must be presented to the MLA content team and approved by them. 
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Presentation of possible panel member to MLA content team 

    • Staff and assets for the table in the session room 

    • Destination URL 

  • Be in the pocket of approximately 900 attendees onsite and at home through the online conference mobile app – a necessary part of any convention to help schedule any attendees' day!
     

    Sponsor Deliverables: 

    • Logo on app opening splash screen 

    • App homepage sticky banner that links to your provided URL 

    • App top banner on schedule page that links to your provided URL 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 

    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • App banner ad: 2000 px wide x 175 px to 400 px tall, 72 dpi PNG or JPG  

    • Full specs to be provided upon confirmation 

    • Destination URL

    image of a laptop, eesktop, and mobile phone next to each other
  • All MLA ’26 attendees are welcome to attend the celebratory Welcome Reception and grand opening of the Hall of Exhibits to officially kick off the conference. The evening will feature a ribbon-cutting ceremony hosted by the MLA president and National Programming Committee Co-Chairs. This is a great opportunity to meet exhibitors, network with colleagues, and enjoy local treats. 

    Date and Time:

    Wednesday, May 20, 2026

    5 pm-7 pm

    Sponsor Deliverables:

    • Opportunity to display standard size pop-up banner near food station or bar 

    • Placement of a food station or bar near as possible to sponsor booth 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite in Expo Hall with logo as a Welcome Reception sponsor 

    • Official Program recognition
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    people in an exhibit hall
  • Photographers will be set up on the Expo floor in a sponsored headshot station to provide professional headshots for attendees to take and use at their will.

     

    Sponsor Deliverables:

    • Push notification inviting attendees to get their headshot taken 

    • Naming rights with signage on site – “*SPONSOR* Headshot Station” 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite outside of Expo Hall with logo promoting “*SPONSOR* Headshot Station” 

    • 10x10 station on the expo floor 

    • Logo on pre-show email promoting the existence of the “*SPONSOR* Headshot Station” 

    • Official Program recognition


    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    photographer taking a woman's headshot photo
  • Be the first to welcome attendees to MLA ’26 in Milwaukee, WI! Reach approximately 900 attendees onsite and at home during pre-registration, in-registration confirmations, and in-person badge pick up.  
     

    Sponsor Deliverables

    • Logo and link on registration landing page (opens in December 2025) 

    • Signage in the main registration area 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 

    • Logo and link on all registration confirmation emails 

    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    conference registration table
  • Drive awareness and loyalty of your brand through widespread visibility as you welcome MLA’s newest members and first-time conference attendees. A buffet breakfast will be available for attendees, who will learn about the resources and opportunities for education, networking, navigating the exhibits, and making the best use of their time during MLA ’26. 

    Sponsor Deliverables: 

    • Opportunity to display standard size pop-up banner in dining area 

    • Official Program recognition 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite in Expo Hall with logo as a Welcome Reception sponsor 

    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    continental breakfast spread
  • Take a break! Share ice cream, popcorn, or any snack attendees can grab as they explore the Hall of Exhibits. Sponsor one OR two breaks.
     

    Date and Time: 
    Thursday, May 21, 2026 
    Friday, May 22, 2026 
    Time TBD 
     

    Sponsor Deliverables: 

    • Placement of snack break station as near as possible to sponsor booth 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite in Expo Hall with logo as a Snack Break sponsor 

    • Official Program recognition
       

    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

    woman drinking coffee and eating a granola bar
  • Incoming and outgoing chairs or presidents of chapters, committees, juries, sections, and task forces as well as appointed officials, allied representatives, plus caucus and domain hub chairs are invited to connect with colleagues and international visitors at this appreciation reception prior to the opening of the Expo Hall.
     

    Date and Time: 

    Wednesday, May 20, 2026

    4 pm
     

    Sponsor Deliverables: 

    • Opportunity to display standard size pop-up banner in reception area 

    • Official Program recognition 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite with logo as a pre-reception sponsor
       

    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL

    conference attendees conversing
  • We all need a moment to recharge, even our devices. Charging stations will be located on the exhibitor floor. 

    Recognition: 

    Logos on charging tables 

    Logo in Official Program on sponsor page 

    Logos in meeting content website and app schedule 

    Production Requirements: 

    Commitment and payment are required 90 days before the event to be included in the Official Program

    Full color and black & white vector logo 300 dpi (EPS or AI) 

    woman at a charging station
  • Sponsor one OR two of the early morning coffee and breakfast breaks in the Expo Hall – the first sip of the day! This morning sip welcomes attendees into a day of learning and networking with a little brain fuel. One available each morning of the Expo Hall.
     

    Date and Time: 

    Thursday, May 21, 2026 
    Friday, May 22, 2026 
    8 am

    Sponsor Deliverables:

    • Placement of coffee/breakfast station as near as possible to sponsor booth 

    • Logo and link included in promotional material before, during, and after the event 

    • Signage onsite in Expo Hall with logo as the First Sip of the Day sponsor 

    • Official Program recognition
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) and link 

    • Destination URL 

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  • Sponsor logo and booth number on directional floor clings in the Expo Hall – remind attendees both WHO you are and WHERE you are!

    Sponsor Deliverables:

    • Logo and booth number on each MLA directional floor cling in the Expo Hall 

    Production requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color vector logo 300 dpi (eps or AI) 

    floor sticker design
  • MLA will provide ribbons for attendee badges and your company can organize them all for easy attendee access!
     

    Sponsor Deliverables:

    • Ribbon wall with sponsor logo setup near registration
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Specs TBD 

    badge ID
  • Put your marketing message on your own exclusive floor cling positioned in a high-traffic location in the Baird Convention Center. 
     

    Sponsor Deliverables:

    • Floor cling in high traffic location – specs TBD
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Specs TBD 

    floor sticker design
  • Specifics of branding TBD 

    100% Sustainable Column Wraps: $4,500 
    Non-plastic and made from recyclable materials.

     

    Recognition: 

    Custom column clings provided by sponsor attached to each column in a designated area 

    Production Requirements: 

    Commitment and payment are required 90 days before the event to be included in the official program

    Production specifications provided after reservation finalized 

    conference venue with people on the exhibit floor

Conference Advertising

  • Reach approximately 900 conference registrants with a custom e-blast! Invite them to visit your booth, join your sponsored session, or more! Get your message in front of MLA ’26 attendees! Deployment options are available for pre-conference and post-conference emails. Total number of e-blasts is limited to 2 per day. All messages are subject to MLA approval.
     

    Pricing Packages: 

    • 1 email blast $3,250 

    • 2 email blasts $6,000

    Sponsor Deliverables: 

    MLA delivered e-blast to conference attendees 

    Production Requirements: 

    • Commitment, payment, and content required by May 1, 2026 

    • HTML email and subject line

    digital envelopes floating through cyberspace
  • We’ve asked attendees year after year what they think of the Official Program and every time we ask, they say they want and need a printed official program! They sit down with that handheld guide and plan out their conference – and they go through every page with a fine tooth comb, making sure they understand everything that is happening! Every attendee gets an Official Program and you can be a part of this necessary guide!

    Production Requirements: 

    • Commitment, payment, and content are required 90 days before the event to be included in the official program.  

    • Full page: 8.5” width x 11” height PDF with quarter inch bleeds  

    • Half page: 8.5” width x 5.5” height PDF with quarter inch bleeds 

    Choices & Pricing: 

    • Full Page – inside back cover: $2,500 

    • Full Page – inside front cover: $2,500 

    • Full Page – back cover: $2,500 

    • Full Page – $1,850 

    • Half Page – $1,000

    blank print ad template

Exhibitor-Hosted Presentations 

  • Invite attendees to a breakfast session about your products and services. Sunrise Seminars are designed for an intensive overview of one topic with a smaller audience that lends itself to an exchange between your company and conference attendees. Includes a room with banquet-style seating. Sponsor provides F&B. Sponsor will provide a 50-word description of the session. (AV Details TBD)
     

    Date and Time:
    Thursday, May 21, 2026

    7:30 am-8:15 am 
    Friday, May 22, 2026
    7:30 am-8:15 am 

    Sponsor Deliverables:

    • Room with banquet seating for 100+ 

    • Contact to work with catering directly at the convention center 

    • Opportunity to display pop-up banners by the food buffet and in the dining room 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 

    • Pre-determined AV setup 

    • Identifying signage outside the room
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Must provide food for attendees who attend 

    • Full color and black and white vector logo 300 dpi (eps or AI) 

    • Destination URL 

    • 50 word description – MUST HAVE BY MARCH 13! 

    image of a sunrise
  • Invite attendees to a lunch session about your products and services. Lunch and learn seminars offer a sociable, collaborative alternative to traditional classroom-based learning. This makes them a great way to foster a culture of learning and knowledge sharing. Includes a room with banquet-style seating. Sponsor provides F&B. Sponsor will provide a 50-word description of the session. (AV Details TBD)
     

    Date and Time:
    Thursday, May 21, 2026
    Noon-1:15 pm 
    Friday, May 22, 2026
    Noon-1:15 pm

    Sponsor Deliverables:

    • Room with banquet seating for 100+ 

    • Contact to work with catering directly at the convention center 

    • Opportunity to display pop-up banners by the food buffet and in the dining room 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 

    • Pre-determined AV setup

    • Identifying signage outside the room


    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Must provide food for attendees who attend 

    • Full color and black and white vector logo 300 dpi (eps or AI) 

    • Destination URL 

    • 50 word description – MUST HAVE BY MARCH 13! 

    professionals sitting at a table presenting while eating lunch
  • Half-hour sessions offered to exhibitors in the Expo Hall; showcase your product and service updates and new offerings. These will be held in an in-exhibit-hall session room in 30-minute increments and are accepted on a first-come, first-served basis. Held in a conveniently located, segregated area on the expo floor with theater-style seating for 30 people (changes to seating not allowed). Sponsor will provide a 50-word description of the session. 

    Date and Time:

    Thursday, May 21, 2026  
    Friday, May 22, 2026  
    Times TBD

    Sponsor Deliverables:

    • Expo Hall room with seating for 30 

    • Opportunity to display pop-up banners by the podium 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 

    • Podium with microphone and big screen for display with laptop setup 

    • Logo on signage outside of room, laying out the schedule
       

    Production Requirements:

    • Commitment, payment, and content required by March 13, 2026 

    • Must provide food for attendees who attend 

    • Full color and black and white vector logo 300 dpi (eps or AI) 

    • Destination URL 

    • 50 word description – MUST HAVE BY MARCH 13! 

    audience listening to presentation
vector illustration of a woman reading a health literacy book

Secure your sponsorship today!

Sponsored Stuff We All Get (SWAG) 

  • Brand the event tote bag with your company logo alongside the event logo. Cost includes bags, artwork, and shipping. This opportunity also includes two complimentary tote bag inserts to be stuffed in the bag.


    Sponsor Deliverables: 

    • Logo on one side of the official conference tote bag 

    • Logo and link included in promotional material before, during, and after the event 

    • Opportunity to include up to two inserts into the tote bag 

    • Official Program recognition 


    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) 

    • Destination URL

    blank tote bag
  • Place your logo on the lanyards holding approximately 900 attendees’ badges! Everyone attending will be staring at your logo throughout the event.


    Sponsor Deliverables: 

    • Logo on the cobranded MLA ’26 lanyards 

    • Logo and link included in promotional material before, during, and after the event 

    • Official Program recognition 


    Production Requirements: 

    • Commitment, payment, and content required by March 13, 2026 

    • Full color and black and white vector logo 300 dpi (eps or AI) 

    • Destination URL

    professionals wearing lanyards
  • Add your insert or item to the free event tote bag each attendee receives at registration. Insert examples: invitations, brochures, announcements, chachkis, etc.


    Sponsor Deliverables: 

    • Tote bag insert (4 page, 8.5”x11” page maximum)
       

    Production Requirements:

    • Commitment, payment, and content in Milwaukee by May 19, 2026 

    • Inserts are subject to MLA approval 

    • No food items accepted 

    table full of conference merch

Ready to Make an Impact?

Contact: Kristi Salyards

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