Sponsor
Our sponsorship opportunities enhance your visibility, connect you with key decision-makers, and showcase your commitment to advancing health information.
MLA ‘25
We are thrilled to invite you to MLA ’25 in Pittsburgh, PA, from April 29 - May 2, 2025. More than just a conference, MLA ’25 celebrates innovation and growth. Join thought leaders and professionals to set new standards in the health sciences information field.
Sponsorship Levels
As a sponsor at MLA ’25, you’ll be showing your support for medical librarians, health information professionals, and MLA members.
All sponsorship options are sold on a first-come, first-served basis, so don’t delay in securing your sponsorship package. Remember that our sponsorship levels are just a starting point; you can build a custom program that best fits your organization’s needs.
Sponsored Events & Elevated Recognition
Make a lasting impression! MLA ’25 Sponsored Events and Elevated Recognition opportunities offer multiple ways to raise your visibility to 1,100 attendees—and ensure they remember you.
This item is SOLD OUT.
Sponsor Wi-Fi access throughout the conference space, excluding the exhibit floor. Wi-Fi instructions/password provided to attendees with sponsor’s logo (online and onsite).
Deadline:
All payment, logos, content due 3/1 to be included in on site promotion.
Reach approximately 1,100 attendees onsite and at home through the online program planner and its companion mobile app.
Recognition:
Logo and link on conference web page
Logo on App opening splash screen
App homepage sticky banner that links to your specified URL
App top banner on schedule page that links to your specified URL
Company PDF brochure in virtual app conference bag
Production Requirements:
Commitment, payment, and content required by March 31, 2025
Full color and black & white vector logo 300 dpi (EPS or AI) and link
App homepage sticky banner: 2000 px wide x 175 px to 400 px tall
72 dpi PNG or JPG by March, 31 2025
App schedule banner: 4 versions required for responsiveness on multiple devices by March 31, 2025
Full specs to be provided upon confirmation
Presented by the current MLA President, Brenda Linares, Associated Dean of Library Services, Miller Nichols Library, University of Missouri – Kansas City, and 2025 National Programming Committee Cochairs, Emily Brennan, MLIS, Professor, Medical University of South Carolina, and Mary Beth McAteer, AHIP, Librarian, Virginia Mason Franciscan Health.
Date and Time:
TBD
Deadline:
All payment, logos, content due 3/1 to be included in on site promotion.
Reach approximately 1,100 attendees onsite and at home during preregistration, in-registration confirmations, and in-person badge pick up.
Recognition:
Logo and link on registration landing page (opens in December 2024)
Signage in the main registration area
Recognition in Official Program
Production Requirements:
Full color and black & white vector logo 300 dpi (EPS or AI)
Drive awareness and loyalty of your brand through widespread visibility as you welcome MLA’s newest members and first-time conference attendees. A buffet breakfast will be available for attendees, who will learn about the resources and opportunities for education, networking, navigating the exhibits, and making the best use of their time during MLA ’25.
Recognition:
Logo on signage
Official Program recognition
Recognition in Official Program and meeting App schedule
Production Requirements:
Commitment and payment are required 90 days before the event to be included in the Official Program
Full color and black & white vector logo 300 dpi (EPS or AI)
Photographers will be set up on the Expo floor in a sponsored headshot station to provide professional headshots for attendees to take and use at their will.
Sponsor Deliverables:
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Sponsor will be included in digital and print conference promotion before, during, and after the event.
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Push notification inviting attendees
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Naming rights with signage on site - “*SPONSOR* Headshot Station”
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Logo on pre-show email, sent by MLA, letting attendees know about the headshot station
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10x10 station on the expo floor
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Floor cling in front of your booth
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Meter board in lobby promoting headshot station
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An attendee favorite! From the serious to the silly, MLA attendees will line up to take single and group snapshots in the booth and at the final plenary session.
Recognition:
Identification sign with sponsor logo in the Hall of Exhibits
Recognition in Official Program
Photo slideshow posted on MLANET
This item is SOLD OUT.
Take a break! Share ice cream, popcorn, or any snack attendees can grab as they explore the Hall of Exhibits. Sponsor one of two breaks. Times to be determined
Recognition:
Promoted in Official Program
Production Requirements:
Commitment and payment are required 90 days before the event to be included in the Official Program
Full color and black & white vector logo 300 dpi (EPS or AI)
We all need a moment to recharge, even our devices. Charging stations will be located on the exhibitor floor.
Recognition:
Logos on charging tables
Logo in Official Program on sponsor page
Logos in meeting content website and app schedule
Production Requirements:
Commitment and payment are required 90 days before the event to be included in the Official Program
Full color and black & white vector logo 300 dpi (EPS or AI)
This item is SOLD OUT.
Sponsor one of the two early morning coffee breaks in the Hall of Exhibits - “First Sip of the Day” welcomes attendees into early morning meetings and the Expo Hall. One available each morning of the Hall of Exhibits.
Incoming and outgoing chairs or presidents of chapters, committees, juries, sections, and task forces as well as appointed officials, allied representatives, plus caucus and domain hub chairs are invited to connect with colleagues and international visitors at this appreciation reception prior to the opening of the Hall of Exhibits.
Date and Time:
Date and Time TBD
Recognition:
Promotion in official program
Mention in App push notification to attendees onsite
Representatives at pre-reception
Special mention at ribbon-cutting
Production Requirements:
Commitment and payment are required 90 days before the event to be included in the Official Program
Full color and black & white vector logo 300 dpi (EPS or AI) and link
Full specs to be shared upon confirmation
MLA will provide ribbons for attendee badges, and your company can sponsor the area where attendees select their ribbons!
Specifics of branding TBD
100% Sustainable Column Wraps: $4,500
Non-plastic and made from recyclable materials.Recognition:
Custom column clings provided by sponsor attached to each column in a designated area
Production Requirements:
Commitment and payment are required 90 days before the event to be included in the official program
Production specifications provided after reservation finalized
Sponsor logo and booth number on floor clings identifying rows on the expo floor. Details TBD
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Conference Advertising
Reach approximately 1,100 conference registrants with a custom email blast! Invite them to visit your booth, join your sponsored session, or more.
Get your message in front of MLA ’25 attendees.
Recognition:
Deployment options are available for pre-conference and post-conference
Total number of blasts per day is limited to 2 per day
All messages are subject to MLA approval
Production Requirements:
Content required MINIMUM 2 weeks prior to distribution date
Email subject line and HTML file
Choices & Pricing:
One message: $3,750
Two messages: $6,400 ($3,200 each)
Three messages: $8,400 ($2,800 each)
Reach both onsite and virtual attendees in print (included in conference bag) and online publication available ahead of the conference.
Production Requirements:
Commitment, payment, and content are required 90 days before the event to be included in the official program.
Full page: 8.5” width x 11” height PDF with quarter inch bleeds
Half page: 8.5” width x 5.5” height PDF with quarter inch bleeds
Choices & Pricing:
Full Page – inside back cover: $4,000
Full Page – inside front cover: $4,300
Full Page – back cover: $4,300
Full Page – near TOC: $4,150
Full Page – opposite inside front cover (page 3): $4,300
Full Page – $3,300
Half Page – $2,975
Exhibitor-Hosted Presentations
Invite attendees to a breakfast session about your products and services. Sunrise Seminars are designed for an intensive overview of one topic with a smaller audience that lend themselves to an exchange between your company and conference attendees. Includes a room with banquet-style seating. Sponsor provides F&B. Sponsor will provide a 50-word description of the session.
Available times:
TBD
TBD
Deadline:
All payment, logos, content due 3/1 to be included in onsite promotion.
Invite attendees to a lunch session about your products and services. Lunch and learn seminars offer a sociable, collaborative alternative to traditional classroom-based learning. This makes them a great way to foster a culture of learning and knowledge sharing. Includes a room with banquet style seating. Sponsor provides F&B. Sponsor will provide a 50-word description of the session.
Available times:
TBD
TBD
Deadline:
All payment, logos, content due 3/1 to be included in on site promotion.
Half-hour sessions offered to exhibitors in the Hall of Exhibits; showcase your product updates and new offerings. These will be held in an in-exhibit-hall session room in 30-minute increments and are accepted on a first-come, first-served basis. Held in a conveniently located, segregated area on the exhibit floor with theater-style seating for 30 people (changes to seating not allowed). Sponsor will provide a 50-word description of the session.
Time Slots available:
TBD
Deadline:
All payment, logos, content due 3/1 to be included in on site promotion.
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Sponsored Stuff We All Get (SWAG)
Add your logo to both a virtual and a high-quality onsite conference bag for approximately 1,100 attendees.
Recognition:
Logo on one-side of the official conference tote bag
Imprint area: 6”x6”
Production Requirements:
Commitment, payment, and content required 90 days before the event
Full color and black & white vector logo 300 dpi (EPS or AI)
This item is SOLD OUT.
Place your logo on the lanyards holding the badges provided to approximately 1,100 attendees when they pick up their badge for the conference.
Recognition:
Logo on lanyards co-branded with MLA Logo
Production Requirements:
Commitment, payment, and content required 90 days before the event
Full color and black & white vector logo 300 dpi (EPS or AI)
Add your insert or item to the free conference tote bag each attendee at registration. Insert examples: invitations, brochures, announcements, raffle drawings, etc.
Recognition:
Options for items like pens, chapsticks, keychains, etc.
Option for inclusion in Virtual conference bag (PDF only) on App
4-page, 8.5x11-inch pages maximum
Production Requirements:
Commitment, payment, and virtual content required by March 15, 2025
Print and item inserts required by March 30, 2025
All inserts are subject to MLA approval
No food items accepted